3TB Mtg Minutes February 6, 2013

 Joint Meeting of the Towns of Doty, Mountain, & Riverview – Oconto County
Wednesday, February 6, 2013 – 6:30 p.m.
Doty Town Hall

Minutes – Three-Town Meeting

Present:  Town of Doty:  Kendall , Markusen, Francis;  Town of Mountain:  Uecke; Town of Riverview:  Hogan, Trosch, Booth.

Others in attendance included Judy Wanner, Ruth Dehne, Chris Schultz, Mike Pichotta, , Mike Rzepka; Mike Fritz.

Purpose of Meeting:  This was one of several meetings held in 2012-13 for the purpose of reviewing and discussing the  Intergovernmental Agreement (last revised in 2003), to assure a quality, fair and affordable ambulance service is provided to the three towns.

Call to order:  Host town chairman Dick Kendall (Doty) led a brief invocation and then called the meeting to order at 6:31 p.m. following the Pledge to the flag.

Materials for this evening’s meeting: In preparation for this evening’s meeting several documents were circulated electronically:

·         an agenda for tonight’s meeting,

·         minutes of the Jan. 9th meeting of the Three-Towns,

·         minutes of the Jan. 21 “sub-group” teleconference meeting between Kendall/Hogan/Uecke/Booth meeting via phone with Attorney Bartels,

·         a copy of the most recent Intergovernmental Agreement.

Approval of minutes:

·         Motion to approve the minutes of the Jan. 9th meeting (m/s/c …Hogan/Booth).

·         Motion to approve the minutes of the Jan. 21st meeting of the “sub-group” teleconference call between Kendall/Hogan/Uecke/Booth via phone with Attorney Bartels subject to the changes indicated in the paragraph, below:

Discussed 7.02—majority vs. unanimous for joinder agreement.  Uniformity must be for joining and for dismissal.  Majority vote is recommended but the reason for unanimous is understood.   As 3 Towns, majority unanimous makes sense.  As 4 or more Towns, unanimous majority is preferable.   Changes may be made to agreement at any time if agreeable to the Towns.

Discussion regarding any revisions to the MAS agreement:

Motion m/s/c…(Francis/Uecke) that the wording in section 6.08 be changed from:

Section 6.08 Operating Revenue Shortfalls.

(a) If it appears that actual operating expenses may exceed operating revenues in a Fiscal Year, and if it appears the Contingency Fund will be insufficient to cover the operating revenue shortfall, the Commission shall, on or before November 1st of the Fiscal Year, submit a written report to the Parties explaining the reason for the anticipated operating revenue shortfall during the Fiscal Year and requesting additional funding from the Parties to cover the operating revenue shortfall for the Fiscal Year (“Additional Funding Request”).

(b) If an Additional Funding Request is approved by Unanimous Vote of the Parties by November 15th of the Fiscal Year, each Party shall contribute an amount equal to the Additional Funding Request multiplied by the Party’s Budget Percentage by December 31st of the Fiscal Year.

(c) If an Additional Funding Request is not approved by Unanimous Vote of the Parties by December 15th of the year, MAS shall use the Contingency Fund to cover the operating revenue shortfall.

…to the following:

6.08 Operating Revenue Shortfalls.

(a)  If it appears that actual operating expenses may exceed operating revenues in a Fiscal Year, the Commission shall, on or before November 1st  of the Fiscal Year, submit a written report to the Parties explaining the reason for the anticipated operating revenue shortfall during the Fiscal Year and requesting additional funding from the Parties to cover the operating revenue shortfall for the Fiscal Year (“Additional Funding Request”).

(b) If an Additional Funding Request is approved by Unanimous Vote of the Parties by November 15th of the Fiscal Year, each Party shall contribute an amount equal to the Additional Funding Request multiplied by the Party’s Budget Percentage by December 31st of the Fiscal Year.

(c) If an Additional Funding Request is not approved by Unanimous Vote of the Parties by December 15th of the year, MAS may use the Contingency Fund to cover the operating revenue shortfall.

(d)  If the Contingency Fund is not sufficient to cover the shortfall in operating revenue, the Parties shall meet, discuss and agree on an action plan that will address the revenue shortfall and allow MAS to continue operations for the Fiscal Year.

Discussion regarding Article 10: There were several minutes of discussion on Article 10 (c) particularly as it relates to another Town joining the MAS, and also how to exclude a participating member for ‘gross negligence.’  The Town officials felt it best to refer the question to Attorney Bartels.  Action: Dick Kendall will follow up with Mark and report back to the Town officials.

Presentation of the revised MAS Intergovernmental Agreement to the Towns:  Motion m/s/c…Kendall/Booth that:

·         subject to the revisions approved at this evening’s meeting, and

·         after the revisions are incorporated into the document wording by Attorney Bartels,

·         the new MAS Intergovernmental Agreement be presented for approval at each of the Towns’ (Doty, Riverview, Mountain) Board meetings on Tuesday,  Feb. 12th.

Contingency fund:  Each of the Towns agreed to add an item to their respective Town Board meeting agenda for Tuesday, Feb. 12 to approve a $2000 payment to the MAS to build the Contingency Fund which is established as part of the MAS Intergovernmental Agreement.

There being no further business to transact, the meeting adjourned at 7:21 p.m. on a m/s/c motion (Booth/Uecke).

_____________________

Minutes prepared by: Dick Kendall, Town Chairman – Doty.

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